Secure storage of crucial documents is an essential aspect of any business. It doesn’t matter if they contain sensitive employee or client details, company trade secrets or contract terms and conditions, the loss of important documents can have a myriad of consequences. From the damage to reputation and operational inefficiencies to legal consequences and costly compliance failures, the importance of secure document storage is undisputed.
Implementing a robust document security program can drastically reduce the risk of losing important data and ensure that all users are able to access important files without any compromise in security. It also reduces the chance of malicious or unauthorised access to sensitive documents.
Secure Backup Solutions: Regularly-tested and encrypted backups that are secure can help protect documents in the event of system failure or a ransomware attack.
Learn and Train Employees Continuously informing employees about secure file handling practices and document sharing protocols improves compliance and adherence to security policies, without disrupting productivity.
Make use of a Virtual Data Room (VDR): Secure VDRs enable teams across the globe to collaborate on projects and transactions in real time regardless of their location or device. This ensures that projects are completed in time and deadlines met which decreases the likelihood of deals failing due to incomplete or missing documents.
Use Document Encryption. Utilize a solution that allows end-to-end encryption for all files in the storage system. This helps protect files from being accessed by non-authorized parties, both in transit and at rest. This, when combined with biometric authentication, offers two layers of security to even the most sensitive data.